AS AMENDED 12/7/01 AND APPROVED
CENTERBOARD
YACHT CLUB
BY-LAWS
ARTICLE I - NAME
This corporation shall be known as the
CENTERBOARD YACHT CLUB, of the City of South Portland, Maine.
ARTICLE II -
OBJECT
The object of this club shall be to encourage
the sport of yachting, to promote the science of seamanship, navigation, and
small boat handling, to maintain a suitable Clubhouse and
ARTICLE III -
OFFICERS
The Officers shall be a Commodore,
Vice-Commodore, Rear-Commodore, hereinafter known as the Flag Officers,
Secretary and a Treasurer and all be members in good standing.
ARTICLE IV -
DUTIES OF OFFICERS
1.
COMMODORE:
It shall be the duty of the Commodore to command
the squadron and, when sailing as
a fleet, no boat
shall leave the squadron without
the consent of
the Flagship, and all members;
shall be subject to
his/her lawful orders.
A.
The Commodore shall preside at all
meetings of the Club
and the Board of Trustees.
B.
The Commodore may call a special
meeting of the Club at
his/her pleasure or at the request of TEN
Percent of the CURRENT MEMBERSHIP LIST,
BOATING AND
SOCIAL,
OR THE BOARD OF TRUSTEES.
C.
The Commodore may appoint any
additional officials, such as Fleet Captain, Fleet Surgeon, or Fleet Chaplain
as he/she may deem advisable.
D.
The Commodore may appoint the chair
and members of all standing committees and any special committees at his/her pleasure or at the request of the
Board of Trustees.
E.
The Commodore is the senior ranking
person belonging to
Centerboard Yacht Club. He/she shall have overall
responsibility for the administration and operation of the
Club and all related activities. The Commodore will have
the final authority on any decisions affecting Centerboard
Yacht Club subject to review by the Board of Trustees.
2.
VICE-COMMODORE:
It shall be the duty of the Vice-Commodore to
assist the Commodore in the
discharge of
his/her duties and to
officiate in his/her
absence, thereby assuming
all of his/her
authority.
A.
The Vice Commodore shall take
responsibility for day to
day marine side operations including but not
limited to
maintenance and care of the floats while in
water,
launches and work boats, launch operators
and operation
and disposition of guest yachts and boats
using member
moorings within the Centerboard Yacht Club
mooring area.
B. The Vice Commodore will be in charge of
member mooring
registration and inspection and compliance with any and
all applicable Federal, State and Local laws.
3.REAR-COMMODORE:
It shall be the duty of the Rear-Commodore to
assist the Commodore and
Vice-Commodore in the
discharge of their duties and
to officiate in
their absence, thereby
assuming all of the
Commodore’s authority.
A.
The Rear Commodore shall take
responsibility for day to
day shore side activities and requirements
including but
not limited to Club and property
maintenance, work
parties, Club rentals, ensuring utilities
(fuel, gas,
etc.) are maintained and assisting the House
Committee and
Entertainment Committee as requested.
4. SECRETARY:
It shall be the duty of the Secretary:
A.
To keep a true record of all the
meetings for permanent record.
B.
To keep a current correct roll of
all members for permanent record.
C.
To maintain a file of all-necessary
documents, all Club
records of meetings, By-laws, and membership
records and
have them available upon request.
D.
To attempt to notify all members in
advance of all Club
and Board of Trustee's meetings to be held.
E.
To have custody of the Club By-laws and records.
F. To coordinate
and publish a monthly newsletter as well as
other correspondence as directed by the
Commodore and/or
the Board of Trustees.
G. Will report
to the Commodore.
5. Treasurer – The Treasurer shall serve as
the chief financial officer of the Club and its subsidiaries. The
responsibilities of the
Treasurer shall include the
following:
The Treasurer
shall report to the Commodore and shall also be a member of the finance
committee or other committee, which oversees the investment of the Club’s
funds. The Treasurer may, with concurrence of the Trustees, engage outside
assistance in the performance of these duties.
ARTICLE V -
POWERS AND DUTIES OF TRUSTEES
1.
There shall be a Board of Trustees
which shall consist of the
Flag Officers, Secretary, Treasurer, the
Immediate Past
Commodore and six other Club Members.
2.
The Board of Trustees shall
organize within thirty days after
the annual election and the Commodore shall
be Chairman for
the ensuing year.
3.
The Board of Trustees shall meet at least once a month.
4.
Seven members shall constitute a quorum.
5.
They shall have entire authority in the management of the
Club and its affairs and finances, and shall have general
control of all the Clubs property. All rights and powers
connected therewith shall be vested in them.
6.
They shall make such "Rules" as they deem proper, respecting
the use of the Club facilities; prescribe rules for the
admission of strangers; and fix penalties for offenses
against the rules. These Rules shall be posted on the
Clubhouse Bulletin Board and sent to the membership yearly.
7.
They shall elect nominees to membership in the club as
hereinafter provided. Such election must be at a regular
meeting of the Board and two negative votes shall reject. No
rejected candidate shall be eligible to membership within one
year after rejection.
8.
They shall have the power to remit the dues of any member
who, in their opinion, has rendered sufficient service to
warrant the same and to make them a Life Member.
9.
Upon receipt of
a petition signed by at least 10% of the
members of the club and delivered to the
Secretary at least
10 days in advance of a regular meeting, any action taken by
the Board of Trustees may be rescinded by
the two-thirds vote
of members at such meeting with a minimum
of sixty members in
attendance.
10. The Board of Trustees shall have the financial records of
the Club reviewed no less than annually.
11. All appropriations of Club funds shall be approved by the
Board of Trustees based on the annual budget.
12.
All revenue from initiation fees, late payment fees and
membership application fees shall be retained in the
Contingency funds to be used for Capital Improvement as seen
fit by the Board of Trustees.
ARTICLE VI -
NOMINATING COMMITTEE
1.
There shall be a Nominating
Committee consisting of three
Club members who shall be elected at the
regular September
meeting.
2.
This committee shall nominate
candidates for all elective
offices to be filled at the next annual
meeting and shall
post the names of such candidates on the
Clubhouse bulletin
board and placed in the Centerboarder at
least four
weeks prior to the annual meeting.
3.
Any ten members in good standing may
nominate candidates for any office by posting the names of such candidates on
the Clubhouse bulletin board and notify the club membership by mail at least two weeks prior to the
annual meeting. Such nominations shall be subscribed by the members nominated.
ARTICLE VII -
STANDING COMMITTEE
1.
The standing committees shall be a
Membership Committee,
House Committee, Race Committee, Mooring
Committee,
Entertainment Committee, Finance Committee,
and Launch
Committee. They shall be appointed annually
by the commodore,
with the approval of the Board of Trustees,
at the first
regular meeting after the annual election.
Each Committee
will consist of a minimum of three members.
Each committee
shall perform all duties as assigned by the
Board of
Trustees, including those outlined below.
A.
The Membership Committee shall
investigate and pass upon
the qualifications of all candidates for
membership and
report their conclusions to the Board of
Trustees.
B.
The House Committee shall work
under the jurisdiction of
the Rear Commodore and shall be responsible
for the
maintenance of the Clubhouse, sheds and
grounds, including
activities associated with their use and to
purchase and
maintain adequate supply inventory necessary
to carry out
this function.
C.
The Race Committee shall receive
entries for all races and
have the direction and control of all races.
D.
The Mooring Committee shall
designate the location of all
moorings within the Club Anchorage, post all
current
Harbor Regulations pertaining to moorings on
the Clubhouse
Bulletin Board and notify members of any
changes to the
regulations. It shall keep all mooring
applications,
inspection reports and any other material
provided to or
received from Federal State and Local
authorities for all
Boating Members of the Club. All
applications and Fees for
mooring registration shall be paid to the
Club. The
Mooring Committee shall report to the Vice
Commodore.
E.
The Entertainment Committee shall
provide and take charge
of all entertainment hosted by this
committee.
F.
The Finance Committee shall oversee
the investment of the
Building,
Contingency and any other Restricted Funds. They shall make a report monthly to
the Board of Trustees for Board approval on the activity of these accounts, or
until the Funds are discharged for the acquisition of the property. One member
shall be elected annually at the first meeting of the new Board of Trustees and
serve for a three (3) year term. The Finance committee shall be overseen
by the Board of Trustees.
G.
The Launch Committee shall oversee
the maintenance and
repair of the Club Launches.
ARTICLE VIII -
ELECTIONS
1.
The Flag Officers, Secretary and
Treasurer shall be elected
at the annual meeting of the Club and shall
hold office for
one year or until their successors are
elected.
2.
At each annual meeting there shall
be elected two members of
the Board of Trustees who shall hold office
for three years
or until their successors have been elected.
3.
A majority of the votes cast at the
annual Club meeting shall
be necessary to elect the Flag Officers,
Secretary, Treasurer
and the two Board of Trustees.
4.
All vacancies in elected offices
shall be filled by the Board
of Trustees.
ARTICLE IX - MEMBERSHIP,
DUES AND ASSESSMENTS
1.
The club shall be composed of four
categories of membership;
"BOAT OWNER", "SOCIAL" and "LIFE" shall
have voting privilege
and "HONORARY".
A.
"BOAT OWNER" membership
is limited to available
mooring space with a maximum of 130 members
who are
entitled to full use of all facilities.
B.
"SOCIAL" membership total
shall not exceed 46 members
who are restricted from using the floats
and launch
operations.
C.
"LIFE" members shall be
those persons who have
distinguished themselves as members in good
standing
who have rendered this Club important
services and
benefits, and are entitled to full use of
all
facilities.
D.
"HONORARY" members shall
be those persons who have
distinguished themselves in the
encouragement of
yachting or have rendered this Club
important
services and benefits, or whom for other
reasons the
Club may see fit to honor.
"HONORARY" members are
restricted from using the floats and launch
operations.
2.
Each candidate for membership must
complete a CYC membership
application which is signed by two members
in good standing.
Completed applications along with the
application fee must be
sent to the Treasurer, who will immediately
notify the
membership chairman.
3.
Upon notification of the Board of
Trustee's approval of
membership, admission to CYC shall be
contingent upon receipt
by the Treasurer of all dues and fees within
ten (10) days.
New members dues and assessments will be for
the fiscal year
begun November 1.
New Member Initiation Fees
"BOAT
OWNER” $ 250.00
"SOCIAL” $ 35.00
"SOCIAL" membership initiation fees are not transferable toward
"BOAT OWNER" membership fees.
4.
"LIFE"
and "HONORARY” members shall be appointed by the Board
of Trustees and sha11 pay no dues.
5.
The right to hold office of
Commodore, Vice Commodore or Rear
Commodore shall be restricted to "BOAT OWNER" and "LIFE"
members who are boat owners at the time of
their election.
6.
The membership of each legally
married member shall be deemed
to be held jointly by the member and his/her spouse and each
deemed to be full members of the Club, unless such members
indicate in writing (signed by both) to the Secretary that
one of them wishes to hold membership in their name alone.
Each
jointly held membership shall be counted as a single
membership for the purpose of determining membership limits,
quorum determination and limited to a single vote.
Either spouse in
a jointly held membership, but not both at
the same time,
may serve as a Flag Officer or Trustee.
7.
Membership to CYC is personal to
each member and is not
transferable or assignable with the single
exception that at
the time of the death of a spouse in a
couple holding a
membership jointly, that membership shall
automatically
transfer to the surviving spouse if he/she
elects to continue
that membership.
8.
At the time of divorce or
dissolution of marriage or the
separation of a couple holding a membership
jointly, the
members must decide between themselves or
obtain a Court
Order stating in whose name the single
membership will
continue and file with the Secretary a
designation, signed by
both members of the former couple, stating
which person
shall continue to maintain the membership.
Failure to file a
designation within a reasonable time will
result in a review
by the Board of Trustee of such membership.
9.
Any member in good standing who
resigns in writing and within
ten (10) years reapplies for membership, may
be provided a
priority consideration, no initiation fee shall be required,
and such member shall receive credit for any
prior Building
Fund Assessments which such member can
demonstrate he/she has
paid.
DUES AND ASSESSMENTS
10.
All dues and assessments shall be
for the fiscal year
commencing November 1, and shall be
calculated according to
the following schedule.
A.
Annual operating fund dues for
"BOAT OWNER" members will
be determined after the adoption of an
annual budget,
prepared by the Board of Trustees before
February 1.
B.
Annual operating fund dues for
"Social" members shall be
determined by
the Board of Trustees annually.
C.
Building fund assessments are
restricted for the improvement, repair and mortgage expense of land and building and shall be separately maintained.
All withdrawals must be approved at a
meeting of the Board
of Trustees. Building fund assessements
shall be as
follows:
·
Two Hundred Dollars ($200.00)
annually for "BOAT OWNERS",
paid the first five (5) years of such
membership. If
member changes to social member, said member
reserves the right to continue to pay the
Two Hundred
Dollars ($200.00) annually to complete the
five (5) year
term.
·
Twenty Five Dollars ($25.00)
annually for each "SOCIAL"